OVERVIEW
Under the Affordable Care Act (ACA), most businesses that offer health insurance to their employees must submit information returns to the IRS reporting their overall compliance with the reporting regulations as well as their employee’s health insurance coverage. Many employers who offer coverage to their employees are required to file an information return for the employer called a 1094-C form (or 1094-B form) and a 1095-C (or 1095-B) form for every employee that was eligible for coverage in a given tax year. Affordable Care Act (ACA) filing is set in place to assist employers in streamlining the filing process. The Lumelight team’s HIPAA compliant solution allows employers to create downloadable PDF 1094/1095 forms and use a one-click process to print & mail to employees, and to e-file with the IRS & States. If the forms filed show that an employer was not in compliant with the ACA reporting regulations or if form distribution and/or filing is not completed accurately or on time, employers may incur penalty fees from the IRS. Apollo Technology Group was in the market for a new ACA provider as they were having issues with completing their ACA filings themselves. They were referred to the Lumelight team by a broker who had worked with our experts in the past and were relieved to hear that we had a full-service offering for ACA filings.
CHALLENGE/THE SITUATION
Apollo Technology Group is an industrial fabrication group who provides specialty fabricated components and products to the demanding and ever-changing medical device and semiconductor industries. In previous years Apollo Technology Group completed all their ACA filings through their Director of Human Resources. In February of 2022 the former Director left the company, which as HR & Admin Generalist Celeste Lobeck described it, “…really put us up a creek and we had no idea of what was going on.” With this short timeline to complete their filings and their inexperience with filing themselves, Apollo Technology Group realized they needed some assistance with their filings. With this realization they reached out to a trusted advisor who referred them to our team.
RESOLUTION
Our team of experts was able to seamlessly take over the work from Apollo Technology Group and assist them to complete their 2021 ACA filings on a short schedule. Although the former Director had been handling all their previous filings we had no issue in completing the 2021 filings. Celeste exclaimed, “After our initial meeting we knew exactly what to do! It was really nice and easy how you guys just handled everything and would reach out if you had any questions.” Due to our robust knowledge of ACA filings and internal processes they were able to take on Apollo Technology Group’s filing without any issues and help them to complete their filing on time, even with such a short timeline to file.
KEY TAKEAWAYS
The Lumelight team was able to swiftly help Apollo Technology Group when they were in dire straits with their ACA filings. Although it was a tight window to turn around their filings, our team was able to do so with ease. When reflecting on the previous year’s ACA filing and our experts’ role in it, Celeste closed with saying, “We had no idea what we were supposed to do and it was pretty last minute, but it was really helpful to have someone just do it for us. Everything went so smooth; it was really nice for us to rely on this team when it came to our ACA filing.”
